As we know our conversation with client is very important to us, in such case our communication over mail should be adequately understandable and it should be short in length don’t make type story.
Now I am here with you to share some adequate tips which help you to draft an effective mail.
- If you need some informative documents regarding new projects then how you would draft a mail?
Subject: – [Name of informative documents] for [purpose of this documents]
Dear Sir, [you can put the client name on the behalf of sir but it’s depends up on your post, mostly in India we use sir still you want to put your client name then you can use sir as suffix Example- Rahul sir,]
We are working on [Project name] and we need [Name of informative documents] of [Product name] for further development activity.
Predicting your swift response!
With gratitude
[Your name]
[Your designation]
[Contact no]
- If your client ask about your availability on specific date to visit your plant then how you would replay this mail?
Here you don’t need to type a subject because you are replying that mail.
Dear Sir, [you can put the client name on the behalf of sir but it’s depends up on your post, mostly in India we use sir still you want to put your client name then you can use sir as suffix Example- Rahul sir,]
On the behalf of entire [Your Company name] staff I would like to take this opportunity to welcome you on [specific date mentioned by client] we are thrilled to have you with us.
With gratitude
[Your name]
[Your designation]
[Contact no]
- If you want to visit your client at their office then how you would draft a mail?
Subject: – A meeting appointment
Dear Sir,
Good morning/evening
Hope you are well
I and my boss are planning to visit you at your office regarding [Purpose] so I would like to have your approval.
If this is not suitable to you then please let us know our suitable day and date as per your convenient.
Predicting your swift response!
With gratitude
[Your name]
[Your designation]
[Contact no]
Sudhir Kumar 
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